Privacy Policy

Last Updated: February 27, 2026

1. Controller Information

Explorer Academy (“we”, “us”, “our”) is the data controller responsible for processing personal data collected through this website and associated program applications.

Controller:
Explorer Academy
Explorer Adventures Slovakia
Zemiansky Vrbovok 125, 962 41 Zemiansky Vrbovok
Slovakia
Email: janfranko@tutanota.com

2. What Personal Data We Collect

We collect personal data only where necessary. This may include:

Full name
Email address
Phone number
Country of residence
Certification level
Application responses
Health disclosures (if voluntarily provided)
Payment information (processed via third-party provider)
Website usage data (cookies, IP address, browser type)

We do not collect unnecessary or excessive data.

3. Purpose of Processing

We process personal data for the following purposes:

Reviewing expedition and academy applications
Managing program participation
Communicating program updates
Processing payments
Ensuring safety and eligibility
Complying with legal obligations
Improving website performance

We do not sell personal data.

4. Legal Basis for Processing (GDPR Article 6)

We process personal data under the following legal bases:

Consent (Article 6(1)(a)): when you submit forms or subscribe
Contract performance (Article 6(1)(b)): when you enroll in a program
Legal obligation (Article 6(1)(c)): accounting or regulatory compliance
Legitimate interest (Article 6(1)(f)): improving services and website security

Health-related information is processed only with explicit consent.

5. Data Retention

We retain personal data only as long as necessary.

Application data: Up to 24 months
Participant data: Up to 5 years (for certification integrity)
Financial records: As required by applicable law
Marketing consent: Until withdrawn

After the retention period, data is securely deleted or anonymized.

6. Data Sharing

We may share data only with:

Payment processors
Hosting providers
Legal advisors
Insurance providers (if required)
Operational partners strictly necessary for program delivery

All third parties are required to comply with GDPR standards. We do not transfer data outside the EU unless appropriate safeguards exist.

7. International Transfers

If data is transferred outside the European Economic Area (EEA), we ensure:

Standard Contractual Clauses (SCCs)
Adequate country protection status
Equivalent data protection safeguards

8. Your Rights Under GDPR

You have the right to:

Access your data (Article 15)
Rectify inaccurate data (Article 16)
Erase your data (Article 17)
Restrict processing (Article 18)
Data portability (Article 20)
Object to processing (Article 21)
Withdraw consent at any time

To exercise these rights, contact: janfranko@tutanota.com. You also have the right to lodge a complaint with your national data protection authority.

9. Data Security

We implement appropriate technical and organizational measures to protect personal data, including:

SSL encryption
Secure hosting environment
Restricted administrative access
Regular backups
Password-protected internal systems

Internal training materials and scoring documents are access-controlled.

10. Cookies

This website may use cookies for essential functionality, analytics, and performance monitoring. You may adjust cookie preferences via browser settings. A separate Cookie Policy may apply.

11. Marketing Communications

If you opt-in to receive communications, you may unsubscribe at any time. We will not send unsolicited promotional material, and we do not share mailing lists with third parties.

12. Automated Decision-Making

Explorer Academy does not use automated decision-making or profiling for certification or program eligibility. All evaluations are conducted by qualified instructors.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be published on this page.